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2015 Executive Board Minutes - January 23rd
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NEW MEXICO TRACK & CROSS COUNTY COACHES ASSOCIATION

EXECUTIVE BOARD AGENDA

January 23, 2015

11:00 a.m. – Sheraton Uptown

Call of Meeting to Order:  NMTCCCA President Kent Hitchens (Carlsbad)

Roll Call & Quorum: Secretary Laci Lockwood (Estancia)

  • President –  Kent Hitchens (Carlsbad) *
  • President-Elect – Bob Vandiver (Grants)*
  • Secretary – Laci Lockwood *
  • Past President – Kelly Osuna (Cobre)-Absent
  • Historian: South – Doc Helm (Alamogordo*
  • Historian: North – Fred Polich (Del Norte)*
  • Clinic Director – Spencer Sielschott (Sandia)*
  • Asst. Clinic Director – Matt Hull-Absent
  • Chris Jaramillo Luncheon – Doug Dorame-Absent
  • Executive Director of the NMHSCA: Buster Mabrey*

Area Representatives:

  • Northeast Large – Lenny Gurule (St. Michaels)*
  • Northeast Small – Joe Giglia (Cimarron)*
  • Northwest Large – Chris Carrol (Zuni) *
  • Northwest Small – Daniel Otero (Laguna Acoma)*
  • Central Large – Kathy Brion (Eldorado)*
  • Central Small – Tim Host (Academy for Technology and the Classics-Santa Fe)*
  • Southwest Large – David Nunez (Onate)*
  • Southwest Small – Brian Miller (Cobre)-Absent
  • Southeast Large –  (Vacant)
  • Southeast Small – Doug Santo (Loving)*

OTHERS

  • Marilyn Sepulveda Meet - Andrea Kexel (Del Norte)*
  • All-Harrier - Jeff Turcotte (St. Piux)*

JOINING US FOR LUNCH

  • NMAA Chris Kedge
  • NMAA -  Jackie Martinez
  • NMSU –Larry Carmichael Asst. Coach NMSU Womens’ Track (Throws & Multi Events)

READING MINUTES OF PREVIOUS SESSION:

  • Secretary Laci Lockwood

UNFINISHED BUSINESS:

  • Report of the President on activities since Summer Clinic
  1. oRecommended the appointment of Colt Harrrellson: Ruidoso to the Sport Specific Committee as Small School Representative
  2. oAttended the 2014 NMAA State Cross Country Meet
  • Last Year the NMAA, or Chris Kedge specifically, agreed to present the NFHS Track & Field Rule Changes to Executive Committee prior to General Session.  Rules have been distributed to all members of Board.  (E-mailed on Wednesday to all Board Members)
  • Doc Helm and Fred Polich: Constitutional Changes
  1. oConstitutional Change concerning Executive Board Membership Eligibility

Article IV, Section 5 re.,

  • Reads: “Any executive board member who leaves the coaching profession, or is unwilling or unable to serve his/her full term shall be replaced at the discretion of the executive Board”.
  1. oChanges:

Article IV. Executive Board, Proposed Change

  1. oSection 5.

“ Any Executive Board Member who retires from coaching track and/or cross country after a minimum of 15 years, but remains active in some facet of track or cross country may continue to serve or be elected to the Executive Committee.

v Motion to Bring it to the General Membership: Joe Giglia; 2nd Bob Vandiverand approved 

 oConstitutional Changes Concerning Re-Classification

Article IV, Section 1…Reads

  1. oSection 1.    “The board shall consist of a president, president, elect,

secretary/treasure, immediate past-president, clinic director, historians, and ten regional

representatives for the following regions of the state: Northwest, Northeast,  Southwest, Southeast, and

Central. These ten members will consist of two members for  each region: one member from a large

school (3-5A) and one from a small school (1-2A).

In addition, the executive board shall have non-voting members from the following constituents: NMHSCA

(either the executive director of the NMHSCA or his designee),  one additional member assign by the

current president.”

  • Proposed Change to Section 1. 

secretary/treasurer, immediate past-president, clinic director, historians, and ten regional representatives

for the following regions of the state:  Northwest, Northeast, Southwest, Southeast, and Central.  These

ten members will consist of two members for each region: one member from a large school (4-6A) and

one from a small school (1-3A).  In addition, the executive board shall have non-voting members from the

following constituents: NMHSCA ( either the executive director of the NMHSCA or his designee), one

additional member assigned by the current president. .”

v Motion to Bring it to the General Membership: _Doc Helms; 2nd ____Fred Polich_______ and approved 

NEW BUSINESS:

  • Buster Mabrey: Executive Director of the NMHSCA 

  • Reflections of the NMAA State Cross Country Meet 
  1. oArea of concern last summer cited “Team Area” security/Warrm up area.
  2. oDiscussion
  • Joe Giglia: Sports Specific Committee 
  1. oQualifying Standards (See Exhibit) 
  2. oOther 

  1. oNMTCCCA & the Sports Specific Committee
  2. oAlignment – Sports Specific w/NMTCCCA Reps (proposal)

  • Joe Giglia: Web Site 

  • Spencer Sielschott: Clinic Director – Financial Reports (See Exhibits) 

  • Spencer Sielschott – Hall of Fame Inductees: Leroy Armijo (West Last Vegas), Mark Turner (Piedra Vista), Bob Jackson (Hobbs), George Provolt (Manzano)  First to Finish Award: John Haaland (GSW)
  • Doug Dorame: Luncheon
  • Vacancies on NMTCCCA Executive Committee
  • Small School Northeast: __Joe Giglia______________________________________
  • Large School Northeast: ___Lenny Gurule__________________________________
  • Small School Southwest : __Brian Miller________________________________
  • Large School Southwest: ___David Nunez_________________________________
  • Large School: Southeast: (Vacant)___________________________________________
  • Secretary: __Laci Lockwood____________________________________________
  • Building a List of Speaker for future Chris Jaramillo Luncheons; Olympians, Olympic Qualifiers, NMAA Champions who are successful
  • Lenny Gurule & Andrea Kexel : Marilyn Sepulveda Meet
  • Jeff Turcott - All-Harrier Award Program
  • Request for the 3200 M. Run for the Junior High Competition Block
  1. oDiscussion:
  2. oProposal:
  • Other Rule change suggestion
  • State Championship Qualifying Information  (Breaking Ties in Jumping Events)
  • During district track and field meets, second-place ties in the jumping events are broken using the procedure as outlined in Rule 2-2 of the National Federation Track and Field Rulebook. However, if a tie still exists, a jump-off shall occur (only two jumpers may qualify by place out of the district meet).
  • From the Federation Rule Book concerning the High Jump, & Pole Vault (where ties are most likely)
  • RULE 2 
  • ARTICLE. 2 . . . A tie in the field events occurs when two or more competitors finish with the same distance or height.

Section 4 HIGH JUMP

  • Article 15 - Notes
  1. The tie concerns any place other than first place, the competitors shall be awarded the same place. 

Section 5  Pole Vault

  • Article 3- D
  1. The tie concerns any place other than first place, the competitors shall be awarded the same place. 

“NMAA Rules are in direct conflict with federation rules. Additionally, no provision is given if a tie occurs in a running event for 2nd place at district


  • Bob Vandiver : President Elect -  Report on Cross Country Coaches of the Year

Class A-2A:                            Women- Daniel Chinana, Jemez Valley 

Men- Ben Sandoval, Mesa Vista

Class 3A:                                 Women-Shay Todaro, Cottonwood Classical

Men- Victor Ortiz, Pecos

Class 4A:                                 Women- Bruce Gomez, Taos

Men- Chris Carroll, Zuni

Class 5A:                                 Women- Rob & Kathy Hipwood, Los Alamos

Men-Robert Torres, Miyamura

Class 6A:                                 Women- Salomon Gonzales, Rio Rancho

Men- Jennifer Holley, Hobbs

Coach of the Year: Men: To Be Determined

Coach of the Year: Women: To Be Determined

Assistant Coach of the Year: To be Determined


  • Clinic Introduction Assignments: 
  1. oChris Faust (Cherokee Trail HS, CO – Sprints) - _________________________________________ 
  2. oMatt George(Cleveland High School, NM – Javelin) - ____________________________________ 
  3. oNick Garcia (Notre Dame HS, CA – Shot/Discus)- _______________________________________
  4. oMike Cunningham (Gill Athletics,400/300 Hurdles) - ____________________________________
  5. oMatt Hull (PVSCA) -  ______________________________________________________________
  6. oGreg Hull (Pole Vault: re Certification) - ______________________________________________
  7. oSheldon Blockburger (Univ.  of Arizona: High Jump) ____________________________________
  8. oKen Reeves (Nordhoff HS, CA - Distances) - __________________________________________
  9. oJoe Franklin (UNM) - _____________________________________________________________
  10. oVincent Serniak (Arapahoe HS, Littleton, CO – Weights/Strength Cond) ____________________
  11. oJim Ciccarello (La Cueva, HS – 100/110 Hurdles) - ______________________________________
  12. oAustin Brodst (UNM: Sprint Mechanics) _ ____________________________________________

LUNCHEON: 12:00 – 12:25

New Business: cont.,

  • NMSU Asst. Coach Larry Carmichael (Presentation: 10 -1 15 Minutes)
  • Chris Kedge NMAA Asst. Director of Sports: Track & Field
  • Federation Rule Changes for 2015
  • NMAA Rule Changed for 2015  (See Exhibit)
  • Specific Questions (for NMAA), RE., Track & Field
  • Changes for State Meet
  • Records for New Classes
  • Breaking Ties
  • Poor Officiating
  • Mountain West Conflict (UNM Track) When?
  • Jackie Martinez: NMAA Asst. Director of Sports
  • Other New Business:
  • Discussion about NMHSCA Proposal from Executive Director of the NMHSAC
  • Proposed NMAA Track and Field Change: The 6 people listed on the Relay Card are locked, NMTCCA would like to keep the same relay card system. Motion: Joe Giglia; 2nd Katy Brion, Approved.
  • Indoor meets – Indoor be looked at a separate sport and should not count
Motion to Adjourn:__Doc Helms __; 2nd ___Bob Vandiver___________ approved.       Meeting adjourned: _2:13_______p.m.