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2017 General Meeting Minutes - July 26th
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NEW MEXICO TRACK & CROSS COUNTY COACHES ASSOCIATION

GENERAL SESSION

July 26, 2017

9:00 a.m. – Crowne Plaza

Meeting called to Order at 11:00 AM, July 25th, 2017 by NMTCCCA President Bob Vandiver (Grants)-

Roll Call & Quorum Members of the Executive Committee by Secretary Laci Lockwood

  • President –Bob Vandiver (Grants)--Present
  • President-Elect – Fred Polich (Del Norte)-Present
  • Secretary – Laci Lockwood -Present
  • Past President – Kent Hitchens(Carlsbad)-Present
  • Historian: South – Doc Helm (Alamogordo) - Present
  • Historian: North – Fred Polich (Del Norte) - Present
  • Clinic Director – Spencer Sielschott (Sandia) - Present
  • Chris Jaramillo Luncheon – Doug Dorame - Present
  • Executive Director of the NMHSCA: Buster Mabrey - Present

Area Representatives:

  • Northeast Large – Lenny Gurule (St. Michaels) - absent
  • Northeast Small – Joe Giglia (Cimarron)- Present
  • Northwest Large – Open
  • Northwest Small – Daniel Otero (Laguna Acoma)-Present
  • Central Large – Alex Mikaelin (Eldorado)-Present
  • Central Small – Tim Host (Academy for Technology and the Classics-Santa Fe)-Absent
  • Southwest Large – David Nunez (Onate)
  • Southwest Small – David Velasquez (Mesclaero)
  • Southeast Large –Bob Jackson (Hobbs)-Present
  • Southeast Small – Dusty Loftis (Jal)-Absent

OTHERS

  • Marilyn Sepulveda Meet - Andrea Kexel (Del Norte)-Present
  • All-Harrier - Absent
  • NMAA Chris Kedge-Present
  • NMAA -Jackie Martinez-absent-
  • Adam Kedge (Academy)- Present
  • 5 guest Coaches
  • Secretary Laci Lockwood:
  1. oMotion to Dispense: (Minutes posted on Website )
  2. oMotion: _Joe Giglia_____; 2nd Bob VandiverApproved @11:45
  3. o
  • President Fred Polich (Del Norte) READING “High Lights” of yesterday afternoon’s Executive Board Sessions:
  • New Business Discussed:
  • What we can do to improve in our Association: presented by Spencer Sielschott
  1. oMembership- how to improve, need 250 coaches to pay for items we pay for.
  2. oWhy would someone join our association? Particularly Assistant Coaches
  • Board might pick an assistant coach of the year per class and gender
  • Can’t be a voting member unless you pay your dues
  • We offer education, celebration and insurance protection
  1. oFor NMHSC – Buster would benefit from better communication would help
  • Cut cost on Jan. Clinic – Jan- we will not publish the book. It will be on a flash drive
  1. oWebsite Forum – We are not getting as much traffic as we use to.
  • Electronic Newsletter via email – Coach, Assistant Coach, AD and Principal
  • Can be used advertisement as well as information
  1. oMarilyn Sepulveda – Where do task fall and who will take care the Sepulveda in the future
  2. oIdeas for the Clinic
  • Bring in Honored Guest?
  • Speakers?
  • Ideas on what can we can do to make things better
  1. oSuggested that sports specific should be on 4 yr. term to NMAA
  2. oGo Back to board notebook
  3. oWE would like the President to attend sports specific committee meetings as a bridge
  4. oDiscussed an Executive Director position NMTCCCA
  5. oWe need a process to change and adopt ideas mentioned above
  • Discussion about membership dropping due for school based…..
  • Need guest speakers
  • NMAA offering office spaces as meal values in needed
  • Why not put in on our own meet, in place of Great Southwest – Chris Kedge

Proposal – to put on a meet of champions one week after the season---
Motion by Joe Giglia to look into hosting a real meet of champions 1 meet following the big school meet. Second by Kent Hitchens.
Committee – Andrea Kexel, Lenny Gurlue, Fred Polich, Alex Mikaelian, Adam Kedge, Spencer Sielschott

  • Sepulveda Scholarship-
  • Committee – Joe Giglia – President, Spencer Sielschott, Kathy Brion, Doc Helm
  1. oGirl -Naomi Tse a yahoo – Aztec HS, Attend San Juan College - $750 – 5 total applicants
  2. oBoy – 1 did not finish season in good standing
  3. oMarch 15, 2018 deadline
  4. o
  • Marilyn Sepulveda: Andrea Kexel
  1. oAndrea will send list of responsibilities
  2. oNeeds: buying of Hip numbers and ribbons
  3. oDiscussion on Thoughts on commemorating event

  • Chris Kedge: NMAA – Cross Country and Track and Field
  1. oEverything is good to go in Rio Rancho for State Meet
  2. oNo coaches meeting the night before
  3. oCoaches Meeting
  4. oTrack and Field
    Last year of the 6 A block
  5. oMaybe a new venue 2 years
  6. oMaybe a change in a schedule
  7. oMaybe a change in coaching area
  8. oRevisit qualifying standards when NMAA goes back to 5 classes
  9. oChris is open to suggestions
  10. oQuestions about State records when NMAA goes back to 5 classes
  11. oQuestion to NMAA- Running 800 m. Relay in at the State meet

  • Spencer Sielschott: Introduction of the Hall of Honor
  1. oAlice Kinilchee (Shiprock)
  2. oLenny Gurlue (St. Micheals)
  3. oSal Gonzales (Rio Rancho)
  4. oDaniel Osuna (Silver HS)
  • ProposedExecutive Directorship
  1. oJob Description for the proposed Executive Directorship
  2. oMotion: Joe Giglia, 2nd : David Velasquez
    Motion Passed
  3. oSpencer Sielschott was elected Executive Director of NMTCCCA upon approval of membership at the general session in January

  • Bob Vandiver: President announced his retirement from Grants HS and NMTCCCA Presidency. As of 7/25/2017 – NMTCCCA President is turned over to President Elect – Fred Polich
  • Motion to Adjourn: David Velasquez; 2nd Kent Hitchens approved.Meeting adjourned: 1:31 p.m.