NEW MEXICO TRACK & CROSS COUNTY COACHES ASSOCIATION

GENERAL SESSION

July 26, 2017

9:00 a.m. – Crowne Plaza

Meeting called to Order at 11:00 AM , July 25^th, 2017 by NMTCCCA President Bob Vandiver (Grants)-

Roll Call & Quorum Members of the Executive Committee by Secretary Laci Lockwood

• President – Bob Vandiver (Grants)--Present
• President-Elect – Fred Polich (Del Norte)-Present
• Secretary – Laci Lockwood -Present
• Past President – Kent Hitchens(Carlsbad)-Present
• Historian: South – Doc Helm (Alamogordo) - Present
• Historian: North – Fred Polich (Del Norte) - Present
• Clinic Director – Spencer Sielschott (Sandia) - Present
• Chris Jaramillo Luncheon – Doug Dorame - Present
• Executive Director of the NMHSCA: Buster Mabrey - Present

Area Representatives:

• Northeast Large – Lenny Gurule (St. Michaels) - absent
• Northeast Small – Joe Giglia (Cimarron)- Present
• Northwest Large – Open
• Northwest Small – Daniel Otero (Laguna Acoma)-Present
• Central Large – Alex Mikaelin (Eldorado)-Present
• Central Small – Tim Host (Academy for Technology and the Classics-Santa Fe)-Absent
• Southwest Large – David Nunez (Onate)
• Southwest Small – David Velasquez (Mesclaero)
• Southeast Large – Bob Jackson (Hobbs)-Present
• Southeast Small – Dusty Loftis (Jal)-Absent

OTHERS

• Marilyn Sepulveda Meet - Andrea Kexel (Del Norte)-Present
• All-Harrier - Absent
• NMAA Chris Kedge-Present
• NMAA - Jackie Martinez-absent-
• Adam Kedge (Academy)- Present
• 5 guest Coaches
• Secretary Laci Lockwood:

o Motion to Dispense: (Minutes posted on Website )

o Motion: _Joe Giglia_____; 2^nd Bob Vandiver Approved @11:45

o

• President Fred Polich (Del Norte) READING “High Lights” of yesterday afternoon’s Executive Board Sessions:
• New Business Discussed:
• What we can do to improve in our Association: presented by Spencer Sielschott

o Membership- how to improve, need 250 coaches to pay for items we pay for.

o Why would someone join our association? Particularly Assistant Coaches

§ Board might pick an assistant coach of the year per class and gender

§ Can’t be a voting member unless you pay your dues

§ We offer education, celebration and insurance protection

o For NMHSC – Buster would benefit from better communication would help

§ Cut cost on Jan. Clinic – Jan- we will not publish the book. It will be on a flash drive

o Website Forum – We are not getting as much traffic as we use to.

§ Electronic Newsletter via email – Coach, Assistant Coach, AD and Principal

§ Can be used advertisement as well as information

o Marilyn Sepulveda – Where do task fall and who will take care the Sepulveda in the future

o Ideas for the Clinic

§ Bring in Honored Guest?

§ Speakers?

§ Ideas on what can we can do to make things better

o Suggested that sports specific should be on 4 yr. term to NMAA

o Go Back to board notebook

o WE would like the President to attend sports specific committee meetings as a bridge

o Discussed an Executive Director position NMTCCCA

o We need a process to change and adopt ideas mentioned above

· Discussion about membership dropping due for school based…..

• Need guest speakers

· NMAA offering office spaces as meal values in needed

· Why not put in on our own meet, in place of Great Southwest – Chris Kedge

Proposal – to put on a meet of champions one week after the season---
Motion by Joe Giglia to look into hosting a real meet of champions 1 meet following the big school meet. Second by Kent Hitchens.
Committee – Andrea Kexel, Lenny Gurlue, Fred Polich, Alex Mikaelian, Adam Kedge, Spencer Sielschott

• Sepulveda Scholarship-

· Committee – Joe Giglia – President, Spencer Sielschott, Kathy Brion, Doc Helm

o Girl -Naomi Tse a yahoo – Aztec HS, Attend San Juan College - $750 – 5 total applicants

o Boy – 1 did not finish season in good standing

o March 15, 2018 deadline

o

• Marilyn Sepulveda: Andrea Kexel

o Andrea will send list of responsibilities

o Needs: buying of Hip numbers and ribbons

o Discussion on Thoughts on commemorating event

• Chris Kedge : NMAA – Cross Country and Track and Field

o Everything is good to go in Rio Rancho for State Meet

o No coaches meeting the night before

o Coaches Meeting

o Track and Field
Last year of the 6 A block

o Maybe a new venue 2 years

o Maybe a change in a schedule

o Maybe a change in coaching area

o Revisit qualifying standards when NMAA goes back to 5 classes

o Chris is open to suggestions

o Questions about State records when NMAA goes back to 5 classes

o Question to NMAA- Running 800 m. Relay in at the State meet

• Spencer Sielschott : Introduction of the Hall of Honor

o Alice Kinilchee (Shiprock)

o Lenny Gurlue (St. Micheals)

o Sal Gonzales (Rio Rancho)

o Daniel Osuna (Silver HS)

• Proposed Executive Directorship

o Job Description for the proposed Executive Directorship

o Motion: Joe Giglia, 2^nd : David Velasquez
Motion Passed

o Spencer Sielschott was elected Executive Director of NMTCCCA upon approval of membership at the general session in January

• Bob Vandiver: President announced his retirement from Grants HS and NMTCCCA Presidency. As of 7/25/2017 – NMTCCCA President is turned over to President Elect – Fred Polich
• Motion to Adjourn: David Velasquez; 2^nd Kent Hitchens approved. Meeting adjourned: 1:31 p.m.